Rent a photo booth and take home memories of your party or event!
Our warehouse and service center is in Portland Oregon. We serve all of the Portland Metro area- Including Oregon and SW Washington.
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Beaverton, Hillsboro, Rock Creek, West Haven – Sylvan, Northwest Heights, St. Johns, Scappoose, St. Helens, Skyline, North Plains, Banks, Cornelius, Forest Grove, Gaston
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Northeast Portland – Southeast Portland
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We Also Serve:
Bend, Corvallis, Albany, Eastern Oregon, Eugene, Klamath Falls, Medford-Ashland, Oregon Coast, Portland, Roseburg, Salem.
Vancouver, WA - SW Washington
Vancouver, Camas, Mill Plain, Camas, Washougal, Five Corners, Orchards, Battle Ground, Brush Prairie, Ridgefield, Woodland, La Center, Kelso, Longview, Amboy, Kalama, Castle Rock, Centralia, Chehalis, Napavine, Mossyrock, North Bonneville, Stevenson, Goldendale.
Salem – Kiezer – Albany
Four Corners, Brooks, Hayesville, Amity, Willamina, Grand Ronde, Monmouth, Independence, Silverton, Stayton, Turner, Jefferson, Albany, Corvallis, Lebanon, Brownsville, Sweet Home.
Bend – Redmond
Prineville, Sisters, La Pine, Madras, Warm Springs
Eugene – Springfield – Ashland – Medford – Klamath Falls
Salem – Kiezer – Albany
Central - Eastern Washington
Yakima, Kennewick, Pasco, Richland, Tri-cities, Spokane, Ellensburg, Walla Walla, Wenatchee, Spokane, Spokane Valley, and more.
Post Falls, Coeurd'Alene, Sandpoint, Lewiston, Boise, Meridian, Nampa, Twin Falls
Every year kids turns a year older, which means another birthday and another birthday party. It is easy to spend a lot of money on parties: inviting all of your kid’s friends, renting a venue, buying a cake, hiring entertainers, getting play equipment, and piling on the presents. Unfortunately, while we can dream about holding a huge birthday bash for our children, the reality is that most parents are on a budget, and as much fun as that big birthday party sounds, the mortgage or rent has to come first.
It is possible to hold a great birthday party without spending a lot of money. To do so, you need to figure out what your budget is, decide what is most important and prioritize. Find ways to cut costs without cutting the fun out of the party.
First consider the guest list. As tempting as it is to just invite everyone your child knows, who is most important to the kid? See if you can narrow the guest list to a handful of your child’s best friends. Will the kids bring their parents and families? Younger kids probably should bring their parents (you’ll appreciate the help), but older kids may not. If you are paying a set cost for each attendee at a venue and an uninvited sibling or other family member of a guest wishes to intend, you can ask that they pay their own admission. If any adults are attending with their children, recruit them to help with the party.
You may or may not decide to invite your child’s extended family (grandparents, aunts, uncles, cousins, etc) as well. If the party is aimed at kids and you are trying shorten the guest list, you can always have them over for cake another time. On the other hand, they will probably appreciate the invitation, and they may provide valuable help.
Pick an affordable venue for your party. Lots of birthday parties are held at the family home. The nice thing about having a party at your house is that there is no venue rental fee, no firm timeline, and set up can be simpler since you don’t have to transport things. The negative is that you are limited to the space you have, you will have to clean before and after the party, and sometimes things get broken in kids parties.
Another option is to have a party at a city park. Parks have lots of space for events, you don’t have to clean your house for the party, and parks have play equipment for kids to entertain themselves on. If the party is small, you can usually just show up and use whatever facilities are available. For larger parties, you will probably want to reserve a picnic shelter or group picnic area. The rental fees at city parks are generally pretty affordable.
The big drawback with having a party outdoors at the park is that you are at the mercy of the weather. Portland has pretty unpredictable weather, so make sure you have plans in case of rain. Getting soaked at a birthday party isn’t much fun unless you are swimming in a pool! Using a picnic shelter or tent is one possible solution. Picnic shelters are often reserved in advance. If your party is during a quiet time midweek, you may not have to bother with reservations, but if your party is during a busy weekend, it would probably be a good idea to rent the shelter. If you plan on putting up a tent at a park, you will need a permit to do so. Some parks also have indoor event facilities available to reserve for parties.
Having a party at your house or at a park means that you will have to do a lot of work setting things up, supervising, and cleaning up after the party. You may decide that it is worth spending the money to have someone else put together the party for you. There are many places that offer birthday party packages including the Portland Children’s Museum, the Oregon Zoo, and Inflatable Kingdom. You will probably spend more money on a party this way, but it will be a lot less work. Often all you have to do is send out the invitations, then bring a cake, presents, and the birthday kid at the designated time.
What food are you planning on serving at the party? One option to keep things inexpensive is to make sure the party is not near mealtime and just serve cake. You can buy a cake at the grocery store for a pretty reasonable price, or consider baking your own cake. Homemade cakes may not be as pretty as the store bought alternative, but they usually taste better, especially when you make them from scratch. Making a cake will save you a bit of money, and if you are not much of a cook, good cake mixes are easy to use. You can buy or make icing (it tastes better and is cheaper if you make it) to decorate the cake. I personally like to use a chocolate ganache which is pretty simple to make: just melt chocolate chips with whipping cream and stir (the only real challenge is getting the consistency right so it is not too runny). If you have a hard time making a cake look nice with just frosting, use sprinkles or other cake decorations to give the cake a little color. I have used Oreos, raspberries and strawberries to hide all sorts of faults in my cakes including sunken centers and mismatched edges. Plus, these decorations taste good too.
If you want to serve other food, besides cake, pick something easy to prepare so you can concentrate on the kids at the party. Pizza and sub sandwiches are popular choices. Get soda or juice in large containers and pore the drinks in cups. Anytime you give little kids cans of soda, you can expect to find lots of half-empty cans at the end of the party. If you are worried about spills, you might want to invest in cups with lids and straws or for little kids, sippy cups may be in order. You can buy multi-packs of semi disposable sippy cups, which would be ideal for parties.
Dollar stores, like Dollar Tree, are wonderful resource for parties. They sell all sorts of party supplies including table clothes, plates, cups, silverware, party favors, balloons, birthday candles, decorations, invitations, wrapping paper, and cards.
Mailed invitations are a nice touch. You can buy blank ones pretty inexpensive and fill them out yourself. If you are really on a tight budget or just don’t have the time, emailed invitations, Facebook invitations, or phone calls may suffice. Just make sure that everyone gets the invitation. Have all the invitees RSVP so you know how much of everything to provide. You want to be sure that you have enough of everything, but no need to spend money on stuff for people who are not coming. If you have not heard back from individuals, contact them before the party and double check whether or not they are coming.
Kids are pretty good at finding ways to entertain each other, but you will want to have some games and entertainment at your party to keep them busy and out of trouble. If you are at the park, the park’s play equipment might be sufficient. If you want to have inflatables at your outdoor party, rent them instead of buying them. Kids can also play games like tag and hide and seek. For indoor parties, you can play a favorite age appropriate movie, do a craft activity, or play party games. Entertainment does not need to be expensive to be fun.
When the party is winding down, get any adults who are attending and kids who are willing to help straighten things up. This way, hopefully, you won’t be left with a mess when all the party guests go home.
Have a great party!
If you are planning a large warm weather event, like a fair or a concert, selling ice cream bars is a no brainer. When people get hot, they are going to want to cool off, plus ice cream is a delicious treat. People even buy ice cream when the weather is cold (or else all the ice cream shops would close for the winter).
So what kind of treats can you put into an ice cream cart? Pretty much any kind of frozen ice cream bar or popsicle will work. Check with bulk grocery stores such as Costco or Cash ‘n Carry to see what is available locally and watch for sales at local grocery stores. Sometimes grocery stores will have sales on ice cream bars that make them even cheaper than the bulk stores.
Here are some ice cream bars and frozen treats that you can consider selling in an ice cream cart:
Ben and Jerrys
Bars (chocolate dipped ice cream): Cherry Garcia, Fudge Brownie, Half Baked
Bar (stickless): Big Alaska, Nutt’n Better
Bars (with sticks): Bananas and Cream, Banana Pops, Blueberry and Vanilla Bean Frozen Yogurt, Bom Pop (cherry, lime, raspberry), Caramel Ice Cream, Carmello, Chocolate and Vanilla Bean Frozen Yogurt Swirl, Chocolate Caramel Cashew, Chocolate Ice Cream Sundae Crunch, Chocolate with Almonds, Cookies and Cream, Chocolate Raspberry, Chunky Mango, Chunky Strawberry, Creamy Coconut, Double Chocolate, Double Dutch Fudge, Double Fudge, English Toffee, Fudge, Fruit Burst Bomb Pop (watermelon, lemon and green apple), Heath, Jolly Rancher, Lemonade Bomb Pop, Lucas Chamoy (chamoy and chili), Lucas Pelucas (tamarind and hot chili), Orange Dream, Orange Sherbet Tubes, Pina Colada, Root Bear Float, Slush Pops (cherry, grape, orange), Sour Power Bomb (watermelon, orange, green apple), Star Bars (milk chocolate and vanilla ice cream), Strawberries and Cream, Strawberry Ice Cream (chocolate coated), Strawberry Ice Cream Sundae, Turtle (chocolate, caramel, and pecans) , Twin Pops (cherry, lemon-lime, orange), Twirlix (chocolate and banana), Vanilla Bean, Vanilla Fudge, Vanilla Ice Cream Crunch
Cones: Bunny Tracks, Caramel Lovers, Classic Sundae, Chocolate, Chocolate Lovers, Cookies ‘n Cream, Strawberry Shortcake, Vanilla
Sandwiches: Big Bopper (chocolate chip cookie) Birthday Party (cake), Chips Galore (chocolate chip cookie), Double Strawberry, Milk Chocolate, Mint Grasshopper, Mississippi Mud, Neapolitan, Peanut Butter Fudge Chip, Rocky Road, Vanilla Bean
Bars (ice cream): Candy Center Crunch, Choco Dipped Vanilla, Chocolate Éclair, Cookies and Cream, Ice Cream on a Stick, Mounds, Oreo, Reeses, Strawberry Shortcake, Toasted Almond, York
Cones: King Cone, Triple Chocolate Brownie Giant King Cone, Vanilla Chocolate Giant King Cone, Sundae Cone
Ice Cream Sandwiches: Vanilla, Neapolitan, Chocolate Chip Cookie Sandwich
Bars (chocolate dipped ice cream): chocolate and dark chocolate, vanilla and milk chocolate, vanilla and dark chocolate, vanilla and almonds, coffee and almond crunch, raspberry and vanilla milk chocolate
Frozen Sundaes: Vanilla Caramel, Vanilla Chocolate
Bars (chocolate dipped ice cream): Original, Caramel Pretzel, Dark Chocolate, Double Chocolate, Heath, Krunch, Mint Chocolate Chip, Neapolitan, Oreo, Reeses, Rocky Road
Choco Taco: Original, Chocolate, Peanut Butter
Sandwiches: Classic Vanilla, Chocolate, Mrs. Fields Chocolate Chip Cookie, Oreo, What the Fudge? Brownie
Magnum Ice Cream
Bars (chocolate dipped ice cream): Almond, Classic, Dark, Double Caramel, Double Chocolate, Mint, Mochaccino, White
Popsicles: Cherry, Grape, Orange, Airheads, Banana, Banana Mania, Big Stick Cherry Pineapple, Firecracker, Jolly Rancher, Jolly Rancher Awesome Twosome, Lemon Lime, Marvel Super Heroes, Rainbow, Rootbeer, Scribblers Pops, Slow Melt Dora the Explorer, Slow Melt Mighty Mints, SpongeBob Squarepants Pop Ups, Sour Patch Kids, Sugar Free Healthy Bunch, Sugar Free Tropicals
Yosicle: Duos, Layerz, Torpedo
Now that is a list to make someone hungry for ice cream! Hope all of the options inspire you and help you plan out the perfect items to sell in an ice cream cart at your event.
In a perfect world, events would always go as planned, but sometimes life happens and things need to be cancelled or rescheduled. With some advance planning, you can avoid having to cancel most events and when you do need to cancel an event, you can make the cancellation much smoother.
For larger events, it is wise to purchase event cancellation insurance. Cancellation insurance will cover event costs in case of an unforeseen problem which necessitates cancellation or if a vendor is unable to deliver a service. You should be able to get this insurance from the same company that you use for your event liability insurance (which is often required and always smart for large events). Be sure to review all contracts carefully when signing up for any insurance plans so you know what is covered and what is not before a problem occurs.
When planning your event, try to foresee and avoid conditions that may cause cancellation. In Portland the weather is perhaps the most common reason for canceling outdoor events. Whenever possible, have an alternate plan in case of rain. Renting a tent is never a bad idea. Even if the weather is sunny and nice, guests will appreciate the shade. Sometimes an alternate location is preferable to a tent for wet weather plans. If you are having a small party, perhaps you can have it in a restaurant instead. Sports events may be able to be accommodated in a gym or another indoor facility if arrangements are made in advance. If it is absolutely necessary to have good weather for an event, whenever possible, plan it for summer months, especially July and August, and keep an eye on the weather reports so if cancellation is necessary you can make arrangements as early as possible.
If you are considering canceling an event for any reason, weight the pros and cons of cancellation carefully and consider whether there are any solutions that will allow the show to go on. If an entertainer is unavailable, can another comparable one be booked? Would an event organizer or additional helpers make the event feasible? If a venue is unavailable, can the event be moved? If the date is a problem, can it be rescheduled? There are certainly times when cancellation is the best option, but it is rarely the only option.
When booking an event venue, entertainers, and caterers, and renting equipment be sure to make yourself familiar with cancellation policies. The earlier you cancel event, the more likely you will be able to recoup some or all of the costs. If you are concerned an event may have to be canceled, discuss it with the vendors, and they may be willing to work with you. Some vendors will give full or partial credit if you are rescheduling the event. Last minute cancellations, however, are likely to require a loss of all deposits and vendors may choose to charge the full amount of the service cancelled if their contracts allow.
Along with canceling the venue and vendors, it is also necessary to let anyone involved in the event know about the cancellation. This includes any employees or volunteers who were planning on working the event and any participants and guests who were coming to the event. Contacting guests is made simpler when you have a good contact list for everyone involved, but this is not always feasible.
For events when you are unsure how many people will attend or who will attend, sometimes advertising the cancellation is the best solution. Put a small ad in any publications and web-sites that were originally used to promote the event. If tickets were sold, it will be necessary to refund any money collected. Include information on how to get refunds or exchange tickets with the cancellation information. If possible, post signs at the venue where the event was to be held on the event day so any individuals who show up will be informed of the cancellation and, when applicable, refund instructions.
Canceling an event is never an ideal situation, but it can be done when necessary. Hopefully this list of suggestions will help you avoid canceling your event, or if you still have to cancel or reschedule, will help things go more smoothly.