Rent a photo booth and take home memories of your party or event!
Our warehouse and service center is in Portland Oregon. We serve all of the Portland Metro area- Including Oregon and SW Washington.
West Portland – Northwest Portland
Beaverton, Hillsboro, Rock Creek, West Haven – Sylvan, Northwest Heights, St. Johns, Scappoose, St. Helens, Skyline, North Plains, Banks, Cornelius, Forest Grove, Gaston
South Portland - Southwest Portland
SW Portland, Southwest Hills, Raleigh Hills, Multnomah Village, Lake Oswego, Tigard, Metzger, King City, Durham, Tualatin, Sherwood, Newberg, Yamhill, Carlton, McMinneville, Newberg, Dundee, Dayton, St. Paul, Donald, West Linn, Wilsonville.
Northeast Portland – Southeast Portland
NE Portland, N Portland, Maywood Park, Mt. Scott, Gresham, Fairview, Wood Village, Troutdale, Corbett, Damascus, Happy Valley, Sunnyside, Clackamas, Oregon City, Canby, Sandy, Estacada, Beavercreek, Redland, Spring Water, Mulino, Mollalla, Colton, Mt. Hood, Mt Angel, Woodburn Hubbard, Aurora, Gervais.
We Also Serve:
Bend, Corvallis, Albany, Eastern Oregon, Eugene, Klamath Falls, Medford-Ashland, Oregon Coast, Portland, Roseburg, Salem.
Vancouver, WA - SW Washington
Vancouver, Camas, Mill Plain, Camas, Washougal, Five Corners, Orchards, Battle Ground, Brush Prairie, Ridgefield, Woodland, La Center, Kelso, Longview, Amboy, Kalama, Castle Rock, Centralia, Chehalis, Napavine, Mossyrock, North Bonneville, Stevenson, Goldendale.
Salem – Kiezer – Albany
Four Corners, Brooks, Hayesville, Amity, Willamina, Grand Ronde, Monmouth, Independence, Silverton, Stayton, Turner, Jefferson, Albany, Corvallis, Lebanon, Brownsville, Sweet Home.
Bend – Redmond
Prineville, Sisters, La Pine, Madras, Warm Springs
Eugene – Springfield – Ashland – Medford – Klamath Falls
Salem – Kiezer – Albany
Central - Eastern Washington
Yakima, Kennewick, Pasco, Richland, Tri-cities, Spokane, Ellensburg, Walla Walla, Wenatchee, Spokane, Spokane Valley, and more.
Post Falls, Coeurd'Alene, Sandpoint, Lewiston, Boise, Meridian, Nampa, Twin Falls
Its nearly Easter and a lot of kids are starting to get excited about seeing the Easter Bunny, coloring eggs, and searching for their Easter baskets. If you are organizing an Easter party for your church, family, or friends, here are some pointers to help you get started.
The Easter Bunny makes a wonderful guest of honor for Easter parties. Kids love getting their picture taken with the big furry guy. Another fun option is to get a Petting Zoo with real live rabbits for the kids to pet.
Consider what activities you want to have at your Easter party. An Easter egg hunt is practically a requirement. You can have kids (and adults) paint and hide the eggs as part of the party if the event is going to be a long one or you can have the eggs ready to hide or hidden when the guests arrive. If spoilage is likely to be an issue, use plastic eggs instead and fill them with toys and treats. Make sure the eggs are hidden in places where searchers are not likely to step on them, especially if you are using real eggs, and hide them with the age of the searchers in mind. If the egg hunt is for little kids, you might want to make all of the eggs in plain site. If you have many different age groups, you might want to separate the groups either by area or by time slots so the little kids have a chance to find their eggs.
Decide whether party participants should bring their own Easter baskets or whether you will provide them. Even if people are expected to bring their own, it is a good idea to have a few baskets just in case anyone forgets. You don’t want the kids to suffer. Check the dollar store, the party store, or the craft store for Easter baskets, candy, toys, plates, cups, tablecloths, and decorations.
Pick a place to hold your party. You can have an Easter party at a church, at a restaurant, at a park, or pretty much anywhere else that you hold events. Just make sure the location you pick has sufficient facilities for an Easter egg hunt and any other activities you are planning. If you are holding your party outdoors, have a plan in case of rainy weather. If the venue does not have shelters, rent a tent just in case so everyone can stay dry and comfortable.
If you are holding your party at a restaurant, the food is probably taken care of. Otherwise you will need to make arrangements for any food you are serving. Are you planning to hire a caterer, fix the food yourself, or have a potluck? Make sure you know what food equipment will be available to you at the venue so you can plan accordingly. Brunch is typical for Easter celebrations, though you can certainly have a party any time of the day. For some reason serving breakfast type foods just seems right on the holiday. This probably partially because many people who celebrate Easter attend church in the morning and go to their Easter parties immediately following the service.
The most important part of any party is to have fun. Easter is a wonderful holiday with lots of fun family activities for kids and adults to enjoy.
A recent expo at the Portland Convention Center offered free rides on Thomas the Train for kids. As a result, the place was packed with families. Of course, it did not hurt that the expo was full of model trains either.
For any event to be successful, it has to attract people. If no one turns up to participate in the event, there really isn’t any point in having it. Vendors need to sell their products and services. If there is a charge for admission or ticket fee, someone has to pay.
Attracting families to an event is a great way to increase attendance. After all, it is not unusual for adults to go to activities by themselves. Children, on the other hand, pretty much always travel with a parent or guardian, which at least doubles your attendance. Consider then that many families include more than one child and more than one adult, and your head count increases dramatically. Another great benefit to attracting families to your event is many adults who won’t buy much for themselves have a hard time saying no to their children. For instance, the booths selling Thomas the Train toys at the expo did brisk business throughout the event.
So how do you attract families to your event. If your event is kid friendly to begin with, that helps, but adding kid friendly amenities and attractions is a good way to get families in the door whether or not the event would otherwise be a family function. You can pick attractions that fit your event, like the fishing pond at a recent outdoor show, the Thomas ride at the train show, or pony rides at a horse expo. You can also pick attractions that suit any kids, whether or not they are interested in the theme of your event.
Inflatables are a great family attraction. Kids love bounce houses and slides and if your event is outdoors, large inflatables serve as their own billboards as they are visual from a long distance away. Some events charge extra for kids to play in the inflatables while others include it as an added incentive for families with kids to attend.
Having live entertainers, like clowns, magicians, or musicians is another way to attract families to an event. Some entertainers even provide additional promotional services by contacting their own fans.
Another way to encourage families to attend an event it to offer discounted or free admission for children or family admission packages. Offering coupons is also a good way to encourage families to attend. The Expo Center further encourages people to come in groups by giving car pool discounts for parking cars with three or more people in them.
When advertising your event, be sure to promote your family friendly features. Advertise in family publications and promote the event with fliers and other promotions where families are likely to hear about it. Get your event added to as many calendars of events as you can, such as the online calendars for Metro Parent and NW Kids.
In a perfect world, events would always go as planned, but sometimes life happens and things need to be cancelled or rescheduled. With some advance planning, you can avoid having to cancel most events and when you do need to cancel an event, you can make the cancellation much smoother.
For larger events, it is wise to purchase event cancellation insurance. Cancellation insurance will cover event costs in case of an unforeseen problem which necessitates cancellation or if a vendor is unable to deliver a service. You should be able to get this insurance from the same company that you use for your event liability insurance (which is often required and always smart for large events). Be sure to review all contracts carefully when signing up for any insurance plans so you know what is covered and what is not before a problem occurs.
When planning your event, try to foresee and avoid conditions that may cause cancellation. In Portland the weather is perhaps the most common reason for canceling outdoor events. Whenever possible, have an alternate plan in case of rain. Renting a tent is never a bad idea. Even if the weather is sunny and nice, guests will appreciate the shade. Sometimes an alternate location is preferable to a tent for wet weather plans. If you are having a small party, perhaps you can have it in a restaurant instead. Sports events may be able to be accommodated in a gym or another indoor facility if arrangements are made in advance. If it is absolutely necessary to have good weather for an event, whenever possible, plan it for summer months, especially July and August, and keep an eye on the weather reports so if cancellation is necessary you can make arrangements as early as possible.
If you are considering canceling an event for any reason, weight the pros and cons of cancellation carefully and consider whether there are any solutions that will allow the show to go on. If an entertainer is unavailable, can another comparable one be booked? Would an event organizer or additional helpers make the event feasible? If a venue is unavailable, can the event be moved? If the date is a problem, can it be rescheduled? There are certainly times when cancellation is the best option, but it is rarely the only option.
When booking an event venue, entertainers, and caterers, and renting equipment be sure to make yourself familiar with cancellation policies. The earlier you cancel event, the more likely you will be able to recoup some or all of the costs. If you are concerned an event may have to be canceled, discuss it with the vendors, and they may be willing to work with you. Some vendors will give full or partial credit if you are rescheduling the event. Last minute cancellations, however, are likely to require a loss of all deposits and vendors may choose to charge the full amount of the service cancelled if their contracts allow.
Along with canceling the venue and vendors, it is also necessary to let anyone involved in the event know about the cancellation. This includes any employees or volunteers who were planning on working the event and any participants and guests who were coming to the event. Contacting guests is made simpler when you have a good contact list for everyone involved, but this is not always feasible.
For events when you are unsure how many people will attend or who will attend, sometimes advertising the cancellation is the best solution. Put a small ad in any publications and web-sites that were originally used to promote the event. If tickets were sold, it will be necessary to refund any money collected. Include information on how to get refunds or exchange tickets with the cancellation information. If possible, post signs at the venue where the event was to be held on the event day so any individuals who show up will be informed of the cancellation and, when applicable, refund instructions.
Canceling an event is never an ideal situation, but it can be done when necessary. Hopefully this list of suggestions will help you avoid canceling your event, or if you still have to cancel or reschedule, will help things go more smoothly.